This guide provides step-by-step instructions on how to configure Google Workspace for integration with the GOGET platform.
This article covers:
- Step 1: Add a service account & configure room resource calendars
- Step 2: Share room resource calendars with service account
- Step 3: Add room resource calendars to service account's calendar list
Step 1: Add a service account & configure room resource calendars
- Log in to the Google Workspace Admin Console:
https://admin.google.com/ using an admin account. - Go to “Directory -> Users” in the main menu and create a regular user to act as the service account.. We recommend using a clear and identifiable email such as goget@domain.com.
- Make sure it's licensed for at least email access.
- Note! You can use an existing user account as the service account if preferred.
- Go to “Directory -> Buildings & resources -> Manage resources” in the main menu. Add or edit existing room resource calendars to match your organization's meeting spaces.
Step 2: Share room resource calendars with service account
- Log in to:
https://calendar.google.com/ with an admin account. - If room resource calendars are not visible in "My calendars" list, then click the plus sign next to “Other Calendars” and next "Add -> Browse resources”. Then click the building or location for the room resource calendar and next to the resource check the box to add it to "My calendars" list.
- From “My calendars” list, hover the resource and click "More
-> Settings and sharing".
- Under “Share with specific people” add the service account and select “Make changes to events”.
- Repeat this process for all room resource calendars to be synced with GOGET.
- Sign out from the admin account.
Step 3: Add room resource calendars to service account's calendar list
- Log in to Google Calendar:
https://calendar.google.com using the service account. - Under “Other Calendars”, click "Add -> Browse resources”. Then click the building or location for the room resource calendar and next to the resource check the box to add it to "My calendars" list.
- The room resource calendars should now be listed in the left-hand column of the main calendar view.
- Well done! Google Workspace is now properly configured with a service account, the necessary permissions granted for room resources, and those calendars added as secondary calendars - allowing the GOGET platform to automatically detect and list them.