Guide: configure Google Workspace

This guide provides step-by-step instructions on how to configure Google Workspace for integration with the GOGET platform.

This article covers:  

• Step 1: Add a service account & configure room resource calendars
• Step 2: Share room resource calendars with service account
• Step 3: Add room resource calendars to service account's calendar list

Step 1: Add a service account & configure room resource calendars

1. Log in to the Google Workspace Admin Console:
   https://admin.google.com/ using an admin account.
2. Go to “Directory -> Users” in the main menu and create a regular user to act as the service account.. We recommend using a clear and identifiable email such as goget@domain.com.
   • Make sure it's licensed for at least email access.
   • Note! You can use an existing user account as the service account if preferred.
3. Go to “Directory -> Buildings & resources -> Manage resources” in the main menu. Add or edit existing room resource calendars to match your organization's meeting spaces.

Step 2: Share room resource calendars with service account

1. Log in to:
   https://calendar.google.com/ with an admin account.
2. If room resource calendars are not visible in "My calendars" list, then click the plus sign next to  “Other Calendars” and next "Add -> Browse resources”. Then click the building or location for the room resource calendar and next to the resource check the box to add it to "My calendars" list.
3. From “My calendars” list, hover the resource and click "More -> Settings and sharing".
4. Under “Share with specific people” add the service account and select “Make changes to events”.
5. Repeat this process for all room resource calendars to be synced with GOGET.
6. Sign out from the admin account.

Step 3: Add room resource calendars to service account's calendar list

1. Log in to Google Calendar:
   https://calendar.google.com using the service account.
2. Under “Other Calendars”, click "Add -> Browse resources”. Then click the building or location for the  room resource calendar and next to the resource check the box to add it to "My calendars" list. 
3. The room resource calendars should now be listed in the left-hand column of the main calendar view.
4. Well done! Google Workspace is now properly configured with a service account, the necessary permissions granted for room resources, and those calendars added as secondary calendars - allowing the GOGET platform to automatically detect and list them.