Add and manage Groups

This article explains how to create and manage user groups. The groups feature is a quick way to organize your users and set custom access for each group. Groups can be created freely and contain any number of members, making it easy to tailor access down to the individual user.

We recommend mirroring the same groups or organizational units that your organization already uses in Exchange or Google Workspace for a smoother setup.

This article covers:

• Add new groups
• Manage existing groups

Add new groups

On the Groups page you can manage user groups to organize access and permissions across workspace items.

1. Go to "Users -> Groups" in the main menu.
2. Click button "Add group"
3. Enter the following details:
   • Display name – The name of the group as shown to users.
   • Description – A description of the group’s purpose and permissions.
4. Press "Add members" to assign members to the group.
   • Only Member and Coordinator type users can be added to a group.
   • Make sure to press the "Add members" button to confirm your selection.

5. Set permissions:
   Admins can control whether members of a group have access to the Desk booking and Room booking user interfaces. These settings determine if booking functionality is available in the GOGET apps for users in the selected group.

   Important behavior

   • Global booking UI settings override group-level settings. See this article for how to apply them: Manage organization settings
   • GOGET follows an explicit allow logic:
     • If booking UI is enabled in any group the user belongs to, the user will have access.
     • If disabled in all assigned groups, the user will not see the booking UI.
6. Set access to workspace items:
   • Access everything – Group members have access to all workspace items.
   • Set custom access – Group members only have access to selected workspace items.
     • In Goget, access is declarative. This means that when a user is added to a group, they will only have access to the items that the group has access to.
     • Access from multiple groups is combined. For example, if a user has access to Room A in Group A and Room B in Group B, they will have access to both Room A and Room B.
7. To select specific rooms or desks, press "Open workspace picker".
   • You can add multiple rooms or desks at once by selecting a higher-level item such as a building or floor.

Remember: access is explicit. If you add new rooms or desks later, you will need to update the group and grant access to them.

Manage existing groups

1. From the Groups page, click on a group name or press the three vertical dots (⋮) to edit an existing group.
2. After making changes, press Save to apply your updates.
3. To delete a group, you can either:
   • Press the three dots (⋮) on the main Groups page, or
   • While editing a group, press the down arrow next to the Save button and select Delete.